Essential Event Planning Charts and Documents

At Grand Tents & Events, we want to provide you with the resources you need to make your event planning as smooth as possible. Our Charts & Documents page includes important guides, capacity charts, and rental agreements to help you better understand our offerings and make informed decisions for your event.

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Helpful Tools and Guides for Your Event

Whether you're organizing a wedding, corporate event, or large-scale festival, the right documents and charts can simplify your planning process. Here, you’ll find essential resources that offer insights into everything from tent capacity to place settings, helping you make the best choices for your event needs.

Linen to Table Chart

This guide helps you match linens with the right table sizes to ensure a cohesive look for your event.

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Place Setting Guide

Our detailed place setting guide helps you arrange dinnerware, flatware, and glassware for the perfect table setup.

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Tent Capacity Chart

The Tent Capacity Chart provides an easy reference for understanding how many guests each of our tent styles can comfortably accommodate, helping you choose the perfect tent for your event size.

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Rental Agreement

Our rental agreement outlines the terms and conditions of your rental order, including delivery, setup, and return policies. Be sure to review this document before confirming your reservation.

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Blodget Full Size Convection Oven

This document provides specifications for our Blodget Full Size Convection Oven, ideal for catering and food preparation at large events.

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Carter Hoffman BB120

Learn about the Carter Hoffman BB120, a high-quality hot holding cabinet, perfect for keeping food at the right temperature during your event.

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Lock Wood Holding Cabinet

Access the details of the Lock Wood Holding Cabinet, designed to keep food warm and safe during large events or catering setups.

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Coffee Percolators

This guide includes specifications for our coffee percolators, perfect for serving large volumes of coffee at your event.

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Sterno Hot Box Instructions

Learn how to properly use our Sterno Hot Boxes for food warming during your event, with step-by-step instructions for safe and effective use.

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LB White Heaters

This document provides information on using our LB White Heaters, perfect for outdoor events or cooler weather.

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What Our Clients Are Saying

"We used Grand Central for a corporate holiday event and they were AMAZING to work with!! Jennifer was so helpful and accommodating with the many changes that we asked from her and made our party come together so seamlessly. We are DEFINITELY going to use them again next year!"

Marie Stennett

Nashville, TN

"Grand Central was the easiest company I have ever worked with. I have owned a catering business for over 50 years and Maxine made this Event so easy for us. It was beautiful. I would certainly recommend them for any Event, large or small."

Mary Helm

Nashville, TN

"I had a fantastic experience with Julez the team who helped us at the last minute when rain was forecasted for our outdoor event. They were professional, responsive, and provided invaluable guidance based on their expertise. They went above and beyond to ensure our event was a success, especially with the tropical storm that rolled through. I would absolutely work with them again and highly recommend their services!"

Jordan Saenz

Nashville, TN

"Bailey and Jules and the whole Grand Central Party Rental team were great! They got me a beautiful clear tent last minute for a very reasonable price, and even FaceTimed me during setup to make sure it was going in the right place. They saved the day in the rain and I would recommend them to anybody!"

Katie Acosta

Nashville, TN

"We put on a 5k every year. This year we needed more space. Jennifer at Grand Central assisted us in choosing the correct items to make our event a great success. The set up needed to be changes at the last minute and they really took time to make sure our needs were met. We will most definitely be using their services again!"

Jessica Garner

Nashville, TN

"Grand Central Party is amazing. The very best customer service, products, and delivery and install staff. Sales staff is accommodating and very professional. All products are high quality, well maintained, and very clean. Delivery and pickup is reliable and thorough. Highly recommend for any event rental needs."

Jenni Rodgers

Nashville, TN

Excellent

4.8 Average

146+ Reviews

Need Help Planning Your Event?

Explore our full range of rentals and services to bring your event vision to life. Whether you’re looking for a tent, tables, chairs, or full-service rentals, we’re here to make your event seamless and stress-free.